Office & Accounting Data Specialist
Job Position: Office & Accounting Data Specialist
Location: Genoa City, WI 53128
Pay Rate: TBD / BOE
Shift: 1st shift, Mon-Fri, 6:45 a.m. to 3:30 p.m.
Description:
We are seeking a dependable, detail-oriented Office & Accounting Data Specialist in Genoa City, WI. This
position focuses on daily financial data entry, purchase order processing, and administrative support for daily
truck shipments and receipts.
This is an operational role focused on computer processing and vendor/carrier
phone communication.
Office & Accounting Data Specialist Duties and Responsibilities
- QuickBooks & Financial Entry: Enter bills, receipts, and transactions accurately into QuickBooks Pro (A/P and A/R).
- Purchase Order Processing: Upload, process, and match purchase orders (POs) with incoming sales and inventory records.
- Paperwork Verification: Verify shipping paperwork (bills of lading, packing slips) against vendor invoices.
- Carrier & Driver Dispatch Coordination: Communicate by phone with freight dispatchers and truck drivers to coordinate inbound and outbound delivery arrival times.
- Records & Office Maintenance: Maintain organized digital and physical office files and documentation.
Office & Accounting Data Specialist Qualifications and Requirements
- Education: Associate degree in Business, Accounting, or a related field required.
- Software & Computer Skills: Hands-on proficiency in QuickBooks Pro, Microsoft Excel, and standard 10-key numeric data entry.
- Work History: Strong, stable work history with exceptional attendance, reliability, and punctuality.
- Communication: Clear, professional phone manner for operational calls with freight dispatchers and drivers.
- Attention to Detail: High accuracy and thoroughness in numerical entry and cross-referencing documentation.
